FAQ

1. What qualifies as a public record in Whitehall?

A public record includes any item kept by a public office—on paper, email, or other formats—that documents the organization, decisions, policies, or operations of the City of Whitehall. Unless specifically exempt under Ohio law, these records are available to the public.

2. Do I need to submit my request in writing or provide my name?

No. You don’t have to submit your request in writing, and you don’t need to give your name or explain why you want the records. Just be sure to describe what you're looking for clearly enough so staff can find it.

3. How quickly will I get the records I request?

The City aims to respond promptly. Routine requests—like meeting minutes or forms—are often fulfilled right away. For larger or more complex requests, the City will acknowledge your request within three business days and provide an estimated timeline and cost if applicable.

4. Is there a cost for getting public records?

Yes, but only for the actual cost of making copies. Paper copies are 5 cents per page (first 20 pages are at no cost), Flash Drives are $5 per drive, CDs are $1 each, and mailing costs are based on postage and supplies. Video requests are $1.25/min or $75/hour w/a maximum fee of $750. There’s no charge for records sent by email.

5. Are emails considered public records?

Yes. Emails related to City business—even those sent from private accounts—are considered public records and must be retained and made available just like any other format.